- Can my certificate of conduct be issued in English or other languages?
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Justis issues the Certificate of Conduct in Dutch only with an English additive at the bottom of the document.
We added the English additive to make it possible for applicants to demonstrate to foreign bodies that Justis sees no objections against the applicant regarding the purpose for which one has submitted the application.
On the backside of the certificate, there is an English translation of the different features and specific screening profiles.
If the organization requires a fully translated certificate, you would have to contact a certified translation agency. The translation agency will provide a certified translation, which will be attached to the original document.
- How long does it take to decide on an application?
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A decision will be taken within 4 to 8 weeks of receipt of your application. Please contact Justis if you have any queries regarding the progress of your application.
- Who decides on my application?
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Justis decides, on behalf of the Dutch State Secretary for Security and Justice, whether you will be issued with a certificate of conduct or not.
- When will a certificate of conduct be issued and when not?
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If it emerges from the investigation that you have no criminal record, the certificate will be issued. If you do, the authorities decide whether the offences in question are relevant to your application. Offences that would present difficulties for someone wanting a teaching job, for example, may not be relevant to an accountant. The screening profiles and assessments are laid down in policy rules. Applicants can estimate their prospects of obtaining a certificate in advance by consulting the screening profiles, as can employers in order to check what requirements they may impose on applicants.
- How do I know why my application was refused?
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If Justis intends to refuse your Certificate of Conduct, you will first receive written intention stating the reasons for refusal. You are allowed to let Justis know your view with regard to the reasons for refusal. If you wish to inspect your criminal record, you should write to the Central Criminal Records Office (Justitiële Informatiedienst, Postbus 337, 7600 AH Almelo), enclosing a copy of your identity document. A fee is payable for this service. You can also see your criminal record at the nearest district court (rechtbank) but you are not allowed to make copies.
- Where can I apply for a certificate of conduct when I’m not registered in the Municipal Personal Record Database (BRP)?
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If you are not registered in the BRP, you should apply directly to Justis for your certificate.
Only when you’re not registered in a Dutch municipality, you can submit your application directly to the COVOG department.
In that case, you will have to submit your complete application to: vog.np.rni@justis.nl (size must not exceed 10MB).
How to complete your application:
You can only attach one application per e-mail in a PDF file.
Please send us the following documents:
- A completed application form (all 4 pages in PDF);
- A copy of your valid passport or ID. Justis accepts the following documents as proof of identity: international passport, Dutch identity card, identity card or passport from an EEA country or a Dutch alien’s identity card;
- A proof of the payment of the fee, which is €41,35;
- When someone else is submitting your application on behalf of you, you will need to attach a completely filled in and signed authorization form. In addition, the authorized person will need to attach a copy of their valid ID-card or passport.
When the interested party is not able to fill in and sign section 2 of the application form, you will have to provide a document demonstrating your actual need for a certificate of conduct (a letter, an e-mail or content from a specific web page, for example). Subsequently, you can fill in the form sections 2.1, 2.2 and section 2.4A OR section 2.4B yourself. Without the name of the organization, the purpose of the application and the applicable screening aspects OR one screening profile, your application will be put on hold. In that case, we will ask you to provide us with the missing information.
You will need to pay the processing fee before submitting the application.
The address of our bank:
ING Bank N.V.
Foreign Operations
PO Box 1800
1000 BV AMSTERDAMOur bank account number:
IBAN-code NL31 INGB 0705005453
BIC-code (swift code) INGBNL2A
Made payable to Min. van Justitie en Veiligheid 605/JUSTIS COVOG
Turfmarkt 147
2511 DP DEN HAAGPayment description:
Applicant’s full name
Please note that when you make an (international) direct deposit, all additional costs charged by your bank, will be for your account. Your application can only be processed when Justis has received the full amount of €41,35. Payments done via money transfer agencies will not be accepted.
Documents
Any questions?
Contact Justis if you have any questions, comments or suggestions.
+31 (0) 88 - 998 22 00